Administrative Assistant and Receptionist



Administrative Assistant and Receptionist | SoCha LLC | Lusaka, Zambia | Full Time

Company background:

SoCha (a portmanteau of Social and Change) is an independent Monitoring, Evaluation and Learning (ME&L) firm that provides bespoke solutions to social challenges. Since our inception in 2010, we have grown into a fully-fledged ME&L services firm that specializes in advancing innovative methodologies and changing the way donors find solutions to social problems.

Activity background:

USAID/Zambia has a diverse portfolio with programs in the following areas: Health (HIV/AIDS, Maternal and Child Health, Family Planning and Reproductive Health, Water Supply and Sanitation, Nutrition, Malaria, Tuberculosis); Education (basic education and early child development); Economic growth (Agriculture policy support, private sector, economic opportunity, energy, environment, global climate change, wildlife conservation, energy); and Democracy and Governance (rule of law and human rights, good governance, political environment and consensus building, civil society).

The Zambia Monitoring, Evaluation and Learning (MEL) Platform (Z-MELP) mechanisms is an implementing mechanism which gives the mission access to technical and advisory services to design and carry out specialized multiple, third-party, MEL tasks including practices, processes, and requirements that support Program Cycle implementation.

Responsibilities:

1. Administrative Assistant



  • Support the finance, operations and technical teams as required
  • Work closely with the HR /Operations and Logistics/Admin Specialists to provide operational support to all project activities.
  • Support operations and technical teams by scanning documents and providing copies in a timely manner.
  • Maintain project files and assist with office management
  • Information Management –maintain office filing systems; maintain library resources; take, prepare, and distribute minutes from meetings.
  • Meeting, Travel, and Schedule Management – assist the HR/Ops Specialist to manage these office functions
  • Support procurement actions of office supplies and materials (e.g., for workshops) and ensure an adequate supply of office materials (paper, toner, stationary, cleaning substances, toiletries etc.) for the day-to-day running of the office.
  • Conference and Workshop Coordination – Coordinate as needed with the ESP main office conferences, workshops and training sessions.
  • Assist staff with overflow work including word processing, data entry and internet research tasks.

2. Receptionist

  • Provide welcoming environment to visitors to the project office, as the first point of contact.
  • Communications Management – Handle calls, mail, and electronic communications; compose and type correspondence; and interface as appropriate to parties passing through or using the project office.
  • Route messages and information to appropriate individuals, paying particular attention to channeling communications to other project offices.
  • Conference and Workshop Coordination support
  • Manage courier and deliveries to the office in a timely manner
  • Oversee bookings of office space and arrange for related needs
  • Assist staff with overflow work including word processing, data entry and internet research tasks.

Qualifications

  • English language proficiency,
  • Strong communication and interpersonal skills, and the ability to work effectively in a team environment
  • Excellent coordination skills with attention to detail, accuracy and timeliness
  • Bachelor’s degree is preferred.
  • At least two (2) years of relevant experience working on donor-funded projects in a related administrative role, preferably USAID projects.
  • Excellent working knowledge of MS Word and Excel.
  • Familiarity with USAID policies and procedures.
  • Demonstrated initiative and self-motivation in performing assigned tasks.

How to apply:

To lodge an application, please lodge your CV via the apply button link.



To apply for this job please visit jobs.socha.net.





Apply for this job
Share this job

Leave your thoughts

Do you want to receive jobs through email?







Job Location




Jobs in Zambia

Jobs in Zambia

Zambia’s number 1 jobs website providing daily and latest job vacancies in Zambia.

Email: [email protected]