Assistant Accountant – TetraTech ARD

he 5-year USAID Zambia Alternatives to Charcoal (A2C) Activity will reduce charcoal energy consumption by 25% in Lusaka and 25% in Zambia, and catalyze a 38% increase in the use of private sector low emissions charcoal alternative technologies and/or fuels in order to reduce deforestation directly attributable to charcoal production. A2C works to remove the barriers to alternative technology and fuel (ATF) by strengthening an enabling environment for ATF value chains while promoting enforcement of the charcoal regulatory framework and working alongside consumers to shift preferences away from charcoal. The A2C activity is guided by an understanding of local market systems, strong private sector engagement, and a commitment to engaging youth and empowering women.

Working under the supervision of the Finance Manager, the Assistant Accountant will carry out professional accounting and finance-related duties in support of the execution of the USAID-funded A2C Activity in accordance with USAID and Tetra Tech policies and practices with respect to administration of finances.

MAIN RESPONSIBILITIES AND TASKS:

• Support day-to-day functioning of accounting and financial control systems for the A2C activity.
• Support Finance Manager to ensure that all transactions are recorded in both Salesforce & QuickBooks and ensure Tetra Tech ARD accounting and procurement standards, procedures and policies are followed and implemented.
• Ensure adherence to all internal controls in accordance with Tetra Tech ARD accounting standards and the A2C employee manual
• Maintain the project’s accounting filing system, ensuring that all vouchers (DV’s) are in order, completed properly and have bank slips/copy of checks attached.
• Maintain and update accounting and financial control systems in accordance with U.S government regulations (expenses are reasonable, allowable and allocable).
• Ensure that all travel advances & travel expense reports are properly completed and all outstanding travel advances are reconciled within prescribed deadlines.
• Support the DCOP Operations and the Finance Manager to review all receivable and payable accounts on a quarterly basis (e.g. mobile money accounts, advances and withholding accounts).
• Receive and manage invoices from vendors through the admin and procurement team and ensure timely payment by the project
• Assist in the processing of payments to Suppliers/Subcontractors/Grantees and vendors for goods and services while maintaining confidentiality.
• Ensure correct calculation and timely payment of all statutory obligations.
• Ensure timely identification and reporting to the Finance Manager, DCOP Operations, or COP of any suspected errors or fraud in relation to A2C financial transactions.
• Perform other accounting, financial management and administrative tasks as assigned by the Finance Manager, DCOP Operations, or COP.
• Provide any additional support to the procurement and administration team, when need arises e.g., follow up on hotel bookings, collection of receipts etc.
• Monitoring and processing of the Zoona/Tilt Transactions in the transit accounts to ensure availability of funds for all mobile based payments and prepare Zoona payment batches, secure approvals and send SMS payment details to payees via the mobile transaction system.
• Reconcile the mobile money account with the tilt platform reports.
• Scanning all monthly financial documents such as, travel expense reports, and receipt vouchers, to make sure that the EGNYTE folders are up to date and following up on any missing documents.
• Perform other accounting, financial management and administrative tasks as assigned by the Finance Manager, DCOP Operations, or COP.

QUALIFICATIONS: (MINIMUM REQUIREMENTS)
EDUCATION: University degree in accounting, finance, business administration, or other relevant discipline.

WORK EXPERIENCE: Minimum of 4 years’ experience in accounting or equivalent position. Experience with QuickBooks is required. Experience working in a similar position for an NGO or an international organization is preferred.

SKILLS: Must be computer literate (in Microsoft Office applications such as Excel, Word, PowerPoint, etc.).