USAID SCALING UP NUTRITION TECHNICAL ASSISTANCE (SUN TA)

FILING CLERK

DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, health and nutrition, water sanitation and hygiene, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water and natural resources management, and energy and climate change. Clients include international development agencies, international lending institutions, private corporations and philanthropies, and host-country governments.

1.        Project Background:

The USAID funded Scaling Up Nutrition Technical Assistance (SUN TA) Project is a cross-ministry and multi-donor program to reduce stunting in Zambia through the implementation of the Government of the Republic of Zambia (GRZ) 1,000 Most Critical Days Program.

SUN TA provides support and direct technical assistance to sub-national local government departments in target districts to plan, implement, coordinate, and monitor integrated nutrition-sensitive and nutrition-specific activities to reduce the rate of stunting among Zambian children under two and improve the nutritional status of pregnant and lactating mothers. USAID has identified two main objectives that address stunting, including (1) Adequate Quantity and Quality of Dietary Intake among Target Groups; and (2) Adequate Health Conditions for Biological Utilization of Nutrients. SUN TA interventions increase access and availability of safe, diverse, nutritious food; adoption of better child feeding and household hygiene practices; and access to improved health, water, sanitation and hygiene (WASH). The project prioritizes sustainability by improving intra-household joint decision making and building the capacity of local government and their stakeholders to ensure coordination, accountability, and learning, following the Scaling Up Nutrition model.

To increase access to basic sanitation and sufficient safe water in all the districts of operation, the USAID SUN TA project is in the process of constructing 300 new water points, 26 water reticulation systems (water schemes) and rehabilitation of 700 water points between 2021 and 2022 across the target areas.  Within this framework of the project, DAI engages qualified Zambia-licensed and legally organized businesses and organizations with expertise and demonstrated experience within this field to supervise and implement the borehole drilling and rehabilitation activities.  The works are performed in one or more of the thirteen (13) SUN TA project supported districts in Northern, Luapula, Central and Copperbelt provinces.

1. Location: Lusaka, Zambia

2. Position Type: Full Time

3. Objective:

The Finance Filing Clerk will assist the Finance Office team to ensure that financial transaction documentation is complete, Scanned and Filed on a timely basis.

4.  Tasks and Responsibilities:

• Assist with photocopying
• Assists with the daily scanning of financial vouchers for submission to DAI/Washington twice a month.
• Coordinating documentation flow/movement between Finance and Procurement and Administration and the office of Chief of Party
• Accurately filing hardcopy/Softcopy documentations in a systematic and logical order
• Keep track of office supplies and request for supplies from the office assistant
• Assist the finance team in following up outstanding or missing vouchers and supporting documents
• Performs other tasks assigned by the Finance Team which are consistent with his/her qualifications, this Scope of Work and the general requirements of the project.

5. Other knowledge, additional competences

• ability to communicate both orally and in writing
• ability to file hardcopy documents and scan and file soft copy documents

6. Reporting and Supervision:

• The Filing Clerk will be based in Lusaka and will report to the Assistant Account.

7. Qualifications:

Grade 12 certificate or its equivalent.

• Accounting accreditation (Preferred).
• At least two years in a similar role.
• No prior legal convictions for fraud or theft and no prior terminations for cause from a prior employer.
• Experience using Microsoft Office (required)
• Demonstrated honesty, trustworthiness initiative and self-motivation in handling all assigned tasks.
• Fluency in English is required.