Finance and Administration Manager – Zambia Institute of Purchasing and Supply (ZIPS)

 

BACKGROUND 

The Zambia Institute of Purchasing and Supply (ZIPS) was established by Act of Parliament No. 15 of 2003 of the laws of Zambia The main function of the Institute is to certify and regulate professional conduct of all Procurement and Supply practitioners as well as build capacity for the practitioners in the Purchasing and Supply Profession in Zambia. The Institute now seeks to recruit a suitable, highly motivated and goal oriented professional to fill the following vacancy:

FINANCE AND ADMINISTRATION MANAGER (01)

JOB PURPOSE

The Finance and Administration Manager will be in charge of overall management of the Zambia Institute of Purchasing and Supply (ZIPS) financial and administration in consultation with Executive Director and the National Treasurer

JOB ACCOUNTABILITIES

Working under the supervision of the Registrar, the specific responsibilities of the Finance and Administration Manager shall be:

a) Budget preparation and monitoring

b) Effectively manage payables and receivables

c) Timely preparation and submission of monthly, quarterly and annual financial statements and reports for audit certification

d) Ensure formulation of accounting policies and standards that are in line with the international standards:

e) Ensure all cash received agrees with the banking summary report prior to banking and ensure that all monies received are banked in the respective bank accounts:

f) Agree, monitor and review performance of subordinate staff to ensure that they work towards meeting performance objectives

g) Plan and coordinate administrative procedures and systems and devise ways to streamline processes

h) Recruit and train personnel and allocate responsibilities and office space

i Assess staff performance and provide coaching and guidance to ensure maximum efficiency

j) Ensure the smooth and adequate flow of information within the company to facilitate other business operations

k) Monitor inventory of office supplies and the purchasing of new material with attention to budgetary provisions

l) Monitor costs and expenses to assist in budget preparation

m) Facilities management

n) Organize and supervise other office activities (recycling, renovations,
event planning etc.

o) Ensure operations adhere to policies and regulations and

p) Perform any other duties assigned by the Registrar.

QUALIFICATIONS AND EXPERIENCE

a) Full Grade 12 Certificate with 5 credits including Mathematics and English

b) Bachelor’s Degree in Accounts

c) Full ACCA/ Full CIMA/ Full Chartered Accountant Zambia (ZICA)

d) Master’s Degree added advantage

e) 5 years’ experience of which 2 must be at Management level

f) Proficiency in working with accounting packages

g) Paid up member of the Zambia Institute of Chartered Accountants

PERSONAL ATTRIBUTES

• Self-starter • Able to pay attention to detail
• Integrity • Team player
• Effective Communicator – oral and written
• Excellent personal and inter-personal skills

JOB LOCATION: Lusaka

CONTRACT DURATION: 2 years

Applications with current curriculum vitae, certified copies of qualifications and contacts for three (3) traceable referees should be e-mailed [email protected] or physically delivered and addressed to:

Closing date for receipt of applications is 29th April 2022 at close of business and only shortlisted candidates will be contacted