Job role
The Finance officer will be responsible for overall financial management functions of SASPEN related to the project.
Key areas of accountability:
1. Filing and reports
• Ensure that all cash payments and deductions are made
• Administer, balance and reconcile petty cash monthly
• Filing of all financial documents and vouchers
• Data capturing
• Perform reconciliations of all bank accounts on a monthly basis
• Print reports from Agresso and prepare monthly financial statements
• Prepare project financial report at the end of project
- Payments:
• Prepare all online and cheque payments
• Ensure all payments are correctly coded, approved and support documents attached
• Ensure sufficient funds in bank account to be able to make payments - Compliance:
• Facilitate adherence to legal obligations ZRA, NHI, NAPSA, WC
• Ensure that all payments and forms are submitted to the relevant authority before deadlines - Financial Reporting:
• Perform reconciliation of all bank and petty cash accounts
• Draft monthly financial statements to Network coordinator for verification and approval
• Assist in drafting other financial reports as requested
• draft financial statements to be submitted to donors on a monthly basis and assist in drafting adhoc financial reports on time and accurately. - Audit Assistance:
• Prepare for audit, participate in meetings and assist auditors
• Attend audit planning meetings.
• Prepare accounts and exhibits for audit review
• Supply relevant data to onsite auditor.
• Together with the board chairperson and the network coordinator review draft audit report.
• Responsible to conduct donors funded project internal and external audits as per donor requirements and ensure that the management letter issues are followed up and resolved/implemented.
3.0 Required Skills and Competences
• A Minimum of Bachelor’s Degree in Commerce, Accounting or Business Administration from a recognised University. Postgraduate or professional qualification such as ACCA, CIMA, CIS or equivalent would be an added advantage.
• Must be a member of Zambia Institute of Chartered Accountants (ZICA).
• At least 5 years relevant experience working for an INGO.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
• Strong background in external donor reporting for international NGO and experience working with major donors is an added advantage.
• Good financial management skills with knowledge of computer accounting packages and good understanding of government budgets and tax policies
• Proven ability to work with a team under minimal supervision and being able to prioritize work and meet tight deadlines.
• Good management and negotiating skills.
• Good financial management skills with knowledge of computer accounting packages and national tax policies.
• Proven ability to work with a team under minimal supervision and being able to prioritize work and meet tight deadlines.
• The post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
If you meet the above requirements, send your CV and a cover letter to [email protected] . Do not attach copies of your certificates. Only short-listed candidates will be notified.
SASPEN serves the right to re advertise if suitable applicants are not found.
