Procurement Intern – SNV

SNV Netherlands Development Organisation

SNV is a not-for-profit international development organisation that makes a lasting difference in the lives of people living in poverty by helping them raise incomes and access basic services. We aim for premium quality and focus on only three sectors: agriculture, energy and water, sanitation and hygiene (WASH). With a long-term, local presence in over 25 countries in Asia, Africa and Latin America, we know how governments work and how relationships are built. Implementing our mission exclusively through project financing requires us to work efficiently and invest in operational excellence every day. Our team of more than 1,300 staff is the backbone of SNV.

Key Responsibilities

Support of Procurement Function
Work closely with the Procurement Officers and Procurement Specialist to:

• Develop and Implement yearly procurement plans for SNV Zambia as per Procurement Policy
• Assist in all procurement duties such as identify preferred suppliers, demonstrating value for money.
• Assist in all administrative functions for the Operations department.
• Purchase order entries into Sap By Design, ensure timely entries and receipt of all supporting documents in preparation submission for payment
• Assist the procurement team in developing, managing and overseeing relationships with service providers and suppliers
• Assist in drafting contracts with suppliers.
• Ensure proper tracking of contracts with service providers and suppliers to ensure timely delivery of services
• Ensuring a monitoring system is in place for procurement to ensure all service provision is transparent and quality controlled, and ensure the programme continuously obtains best price and value for money

Functional Competencies – demonstrated ability in:

• Innovation-Develops new, better or significantly different ideas, methods, solutions or initiatives that result in improvement of organization’s performance and meeting objectives, results and global commitments.
• Accountability – Holds self and others accountable for all work activities, research and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high-quality results for organization’s success. Exercises ethical practices, respectful words and behaviours, and equitable treatment of others in all activities.
• Service Excellence – Knowledge of and ability to put into action customer service concepts, processes, and techniques to access internal and/or external client needs and expectations, and meet or exceed those needs and expectations through providing excellent service directly or indirectly.
• Client Relationship Management – Knowledge and ability to determine and satisfy current client needs and maintain a partnering relationship during engagements; includes influencing, communicating, presenting, facilitating, Build and manage new relationships and collaborative alliances.
• Strategic Thinking – Applies organizational knowledge to identify and maintain focus on key success factors for the organization while recognizing, anticipating and resolving organizational challenges. Ability to develop organization- and industry-specific expertise and apply sound decision making processes to reach productive resolutions that translates strategy into actionable business plans.
• Business Acumen – Knowledge, insight, and application of business concepts, tools, and processes that are required for making sound decisions in the context of the organization’s business; ability to apply this knowledge appropriately to diverse situations; including supporting, identifying, assessing, and/or securing new business for the organization.
• Effective Communication (Oral and Written) – Understands effective communication concepts, tools, and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate professional communication behaviour

• Be enrolled in the final academic year of a first-year university degree Programme (minimum bachelor’s level or equivalent) or equivalent tertiary institution
• Bachelor’s Degree in a related field (Must have graduated within the last 12 months)
• Students pursuing post-graduate studies should be in the process of completing their degrees and wish to gain experience in the field in which they are enrolled.
• Membership or certification from CIPS (UK) and / or the Zambia Institute of Procurement and Supply (ZIPS) preferred.
• Minimum 2 years working in an Administrative or Procurement role in a donor funded development projects;
• Attentive to details
• Proven ability in steering operations in a fast-paced environment along with people management;
• Excellent interpersonal skills and a collaborative management style;
• Excellent Communication skills, Adaptability, Flexibility, high Integrity, client Orientation, exactness, Result oriented, Excellent Customer Service, Multi-tasking
• Experience of working in a multi-cultural environment is essential, in an International NGO an advantage

Fluency in English is required. Knowledge of Zambian languages is desirable. Other skills such as computing skills are advantageous. There is no age limit. Female candidates are vividly encouraged to apply.