Grants Management Officer – Maryland Global Initiatives Corporation

Company Description

Since the 1970’s, the University of Maryland, Baltimore has been engaged in critical global health initiatives around the world.  In September 2009, the Maryland Global Initiatives Corporation (MGIC) was formed as a nonprofit affiliate of the University of Maryland, Baltimore (UMB) to help support the implementation of UMB international programs. UMB, through MGIC, currently has offices in Botswana, Kenya, Malawi, Mozambique, Nigeria, Rwanda, Tanzania, and Zambia. MGIC’s administrative operations support the research and clinical programs of the School of Medicine, Institute of Human Virology (IHV) and Center for International Health, Education & Biosecurity (Ciheb), and other UMB entities.

Position Description

This position requires substantial knowledge of Grants Management. S/he will work closely with the Director of  Finance to coordinate and document the sub-grantee selection process, track sub-grantee actual expenditures against budgets and work closely with Senior Program Manager to coordinate programmatic deliverables against grant agreements, Carry out regular trainings as needs arise from sub grantees and in conjunction with the Home Office, facilitate timely disbursement of funds to sub grantees and ensure that  Zambia  G&C Management systems are fully up to date

Duties and Responsibilities

Sub award grant management

• In conjunction with the Home Office Grants Management Team, develop and administer grant awards and award modification documents; negotiated memorandum of grant awards, grants management tools and system.
• In conjunction with the Home Office Grants Management team, coordinate and document the sub-grantee selection process.
• Review sub-grantee work plans, performance frameworks and budgets,
• Develop tools to track sub-grantee actual expenditures against budgets, programmatic deliverables against grant agreements.
• Where necessary perform data verification activities and support sub-grantee to the maintain the necessary records and files for audit purpose
• Ensure timely training of sub-grantees to understand and comply fully with donor standards.
  Capacity building of CSOs
• Carry out regular trainings as needs arise from sub grantees and in conjunction with the
• Home Office, facilitate timely disbursement of funds to sub grantees.
• Ensure that Zambia G&C Management systems are fully up to date.
• Support  CSOs in the compilation of timely and quality proposals, reports and contract modification requests for submission to donors and consortium partners.
• Monitoring compliance with donor procedures throughout the grant cycle and building capacity of new and existing staff on internal accountability tools and donor procedures.

Senior Management Support

• Coordinate dialogues between departments in response to proposal design and review, proofread and finalize proposal narratives and budgets before submission to HQ, ensuring compliance with internal and donor requirements, in close consultation with other departments.
• Introduce or disseminate tools and methodologies to improve project implementation follow-up/ good grant management.
• Contribute to reviewing terms of contract with donors or prime recipients before signature.
• Monitor validation by the donor of final reports and last payment – closure of the grant.
• Collaborate with the coordination team to ensure due diligence and vetting of potential partners is conducted.
• Proactively follow-up on donor contractual obligations, from contracting to closing and archiving, and ensuring contractual obligations are known and understood by relevant staff/departments.
• Support the Country Director in preparing for meetings with donors by providing briefing papers and accompanying to meetings as requested.
• Actively monitor and identify funding opportunities from donors, new institutional donors, funding from foundations and private donors as well as co-funding opportunities.

Cross cutting support

• Work closely with all relevant departments to proactively and regularly monitor programmatic compliance in accordance with donor requirements (progress against indicators, project schedule, facilitate project review meetings).
• Engage in other tasks as requested by the Director Finance and the Country Director.

Qualifications

• Experience in capacity building of CSOs/ FBOs/ CBOs
• Minimum of Bachelors in business administration, Project Management or any other  related qualification
• Strong Knowledge of the OMB Circulars in particular 2 CFR 200 and working knowledge of the US Federal Acquisitions Register
• Required level of proficiency in English (speaking, reading, and writing).