Secretary x6 – Copperbelt University

Office of the Registrar

The Copperbelt University is a Public University established through an Act of Parliament No. 19 of 1987.  The University’s core business is Teaching, Research and Community Engagement as a service to the nation.  The University is an equal opportunity employer and hereby invites applications from suitably qualified and experienced candidates for appointment to fill in the following positions under the Registrar’s Department as listed below:

Secretary I (06 Positions)

Job Purpose

To provide secretarial services to Heads of Units in the day to day running of their respective offices.

Main Duties and Responsibilities

• Provides secretarial and administrative support to the Head of Department, including management of diary, organizing and co-coordinating travel, liaison with a variety of individuals inside and outside the University, including the development of secretarial-related systems to ensure Departmental requirements.
• Assists with the organization of Departmental meetings, including securing availability, venue and hospitality, ensuring accurate information is recorded and papers distributed timely.
• Acts as the first contact for Departmental general enquiries, including face to face, e-mail and telephone.
• Assists in co-coordinating the production of Departmental publications and reports.
• Undertakes general secretarial and administrative tasks.
• Performs any other job-related duties as may be assigned by the supervisor.

Qualifications and Experience:

• Grade 12 Certificate with a minimum of 5 ‘O’ levels with Credit or better in English and Mathematics.
• Must have attained a Shorthand Speed of 80 words per minute or better and Typing Speed of 50 words per minute or better from Pitmans or Examinations Council qualifications.
• Minimum of two (02) years working experience at office management level.

Knowledge and Skills

• Must be responsible, mature, reliable and have a high level of confidentiality.
• Must have wide experience in Office Practice and Office Management.
• Must have good interpersonal skills.
• Must be innovative and disciplined.
• Must be computer literate

Reporting Relationships

Immediate Supervisor:  Head of Department Unit

Salary Scale: PSS 07

Interested applicants meeting the above specifications should submit a detailed Curriculum Vitae, certified copies of Academic and Professional Certificates and three (03) names of referees, two (02) of whom must be Professionally acquainted with the applicant.

The applications in hard copies should be submitted to the undersigned not later than Friday 8th April 2022 or soft copies (as a single document) to [email protected]

The Registrar

The Copperbelt University

Plot 4692, Jambo Drive, Riverside

P O Box 21692

KITWE

NOTE: Only shortlisted applicants will be contacted