ADMINISTRATION AND OFFICE ASSISTANT – OXFAM

One person in three in the world lives in poverty. Oxfam is determined to change that world by mobilizing the power of people against poverty. Around the world, Oxfam works to find practical, innovative ways for people to lift themselves out of poverty and thrive. We save lives and help rebuild livelihoods when crisis strikes. And we campaign so that the voices of the poor influence the local and global decisions that affect them. In all we do, Oxfam works with partner organizations and alongside vulnerable women and men to end the injustices that cause poverty.

As a confederation, our values are Accountability, Empowerment, and Inclusiveness.

Empowerment: Everyone, from our staff and supporters to people living in poverty, should feel they can be a catalyst for change.

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

Background

Oxfam started working in Southern Africa in the 1980s. Since then, we have implemented both development and humanitarian programmes to support practical and innovative ways for people to lift themselves out of poverty.

We work with local stakeholders to find lasting solutions to the root causes which keep people in poverty. Oxfam is currently collaborating with the Government, international and local CSOs, UN Agencies and other stakeholders.

Oxfam envisions Southern African countries to be free of extreme inequality and injustice; a society where citizens and particularly women across all age groups claim and exercise their rights and responsibilities and can influence decisions that affect their lives.

Our regional program aims to promote women’s rights, good governance and accountability, resilient livelihoods, as well as enhance preparedness, reduce vulnerability to disaster and ensure an effective response to humanitarian crises.

 

Job Purpose

Performs and manages reception duties and responsible for mail and couriers, receives information, visitors calls and monitors and directs them accordingly; manages the Country Representative’s diary, filling, leave reports and medicals management for HR

 

The person

We are looking for an individual who is dynamic, creative and self-starter with the following:

Knowledge, Experience & Skills

Essential

Certificate/Diploma in Office Administration; Human Resources Management; Public Administration
1-2 years’ experience
Computer literate including word processing, database and/or spreadsheet use.
Effective verbal and listening communication and interpersonal skills.
Stress and time management skills
Team player, honest, flexible and trustworthy

Skills

Good professional presentation, interpersonal skills & a team worker.
Initiative, ability to prioritize tasks, work independently multi-task, and work under pressure
Basic numeracy skills
Commitment to the aims and objectives of Oxfam
Willingness to travel within

Key Attributes:

Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Our offer

At Oxfam, we believe that every aspect of our work can lead to a positive outcome. If you have the same opinion, together with the ability to meet the challenges involved, this role offers scope for immense personal fulfillment – as well as outstanding opportunities to develop your career.

Oxfam is committed to providing a competitive compensation package based on a 40-hour work week.