Purpose and Scope of the Position
ICM seeks a Project Administrator to support the MSF Project Lead in Zambia who will act as the point of contact for the MSF project team, schedule meetings, attend relevant meetings and manage project documents. The Project Administrator reports to the MSF Project Lead.
Role Specific Responsibilities
- Provide administrative support for all project activities
- Work closely with the MSF Project Lead to keep the project plan up to date
- Support the MSF Project Lead in monitoring and tracking project plan progress against key performance indicators and capture learning
- Support the MSF Project Lead in compiling project status reports and coordinate project schedules
- Maintain virtual filing systems and records in appropriate and accessible medium (eg: ICM’s shared drive)
- Attend appropriate internal/external meetings as required
- Answer queries by project team
- Maintain a project calendar and schedule appointments
- Book meeting rooms as required
- Take minutes during meetings
- Distribute and store correspondence (e.g. letters, emails and packages)
- Prepare reports and presentations with statistical data, as assigned
- Arrange travel and accommodation related to the project
- Schedule in-house and external events
- Write training reports, briefing notes, and develop presentations for the MSF project
Education & Qualifications
- Bachelor’s degree or equivalent in areas such as Development Studies, Project Management, Business Administration or similar.
Experience & Skills
- 2 years recent work experience in project administration, preferably in the health sector
- Demonstrable experience of planning, scheduling, and organising meetings including taking minutes
- Excellent written and verbal communication skills in English
- Excellent attention to detail with specific emphasis on spelling, grammar, proofing and correction
- Excellent IT skills (Word, Excel and PowerPoint)
- A methodical and organised approach to workload
- Excellent relationship building skills, particularly with colleagues working remotely
- Proactive “can do” attitude with good initiative in responding to varied tasks
- Experience within an international organisation is highly desirable
More information
Location: The position holder is expected to be located in Lusaka, MAZ office.
Work schedule: This position is a 1.0 FTE position (40 hours per week)
Duration: This position is planned for 8 months. May 2022-December 2022.
Application:
Send your detailed CV including three referees and a cover letter to [email protected].
The final deadline for applications is 30th March 2022.
This position will be evaluated on a rolling basis hence applicants are encouraged to apply as soon as possible.
